What Rizi can do
Create an RSVP page, collect attendance confirmations and prepare your guest list with Rizi. Connect digital invitations, registration and QR check-in.
Start your event
Know who plans to attend before the doors open. An online RSVP gives guests a clear invitation and a simple response journey, while your team prepares from recorded registrations and confirmations. In Rizi, start with a ready-made event page and its registration form, or use attendance-confirmation links in a configured invitation workflow. Keep the response deadline and a contact for changes visible. Review the guest record before using a confirmation for reception planning.
Decide who may attend, whether companions need separate records, when responses are due and who handles changes. Use the same names and contact details across the invitation list and guest records. A message being delivered or opened is not an RSVP.
RSVP comes from the French “Répondez s’il vous plaît”: please respond. In an event invitation, it asks the guest to tell the host whether they plan to attend. “RSVP by 15 October” is a response deadline, not the event date. Include both dates clearly so guests can make a decision without searching through messages.
Online RSVP, attendance confirmation and invitation response describe closely related needs. Event registration collects the guest’s details; an RSVP records a response to an invitation; check-in records their arrival. Use the right stage when reporting your guest numbers, rather than treating invitations sent as people attending.
Choose the event type and a complete Rizi template, then add the invitation details. Keep the form focused on a name, a useful contact and information the team actually needs. If organization or role matters, add the relevant fields in Studio. Explain how guests should tell you about a companion or a change of plans. Do not ask them to repeat information already available in their invitation.
Preview the invitation, form labels and confirmation message on a phone. For an international guest list, enable the required language editions and review the event text in each one. Rizi supports English, Arabic, Spanish, French and German, including right-to-left Arabic. Share the published page after the date, venue and response instructions are ready.
Review which guest records are registered, confirmed or already checked in. In the supported invitation-confirmation workflow, a confirmation link can mark the invitation as confirmed and update a registered guest to confirmed. It does not mark them as physically present. Agree who follows up when a response is still missing, and avoid sending the same reminder from several team members.
If someone cannot attend, provide a contact for cancellation or changes so the team can keep the record current. An unanswered invitation is not a confirmed decline. Email and messaging delivery depend on the connected provider and supported channel. If you need the follow-up handled for you, agree the invitation list, response deadline, languages and reporting with Rizi Elite White Glove.
For a wedding or family occasion, explain how families and companions should respond and where to ask about arrival arrangements. For a VIP reception, coordinate the invitation category and reception instructions with the host. For a conference or business gathering, state who the session is for, when it begins and how to confirm. The response process should fit the occasion instead of making every guest complete the same long form.
On event day, have the guest pass ready for QR check-in and give reception a clear process for exceptions. Afterwards, compare confirmed guests with recorded arrivals to understand attendance and no-shows. RSVP supports the plan before the event; the arrival record shows what happened at the door.
RSVP vs check-in: understand the guest journey
The ready-made page already connects its form to your event. Start with name and contact details, then add relevant fields such as organization or role in Studio. The submissions screen gathers responses, supports filtering and exports CSV for operational preparation. Keep required questions short: a long form asks guests to do more work before they even know whether they can attend.
Explore the workflowA guest list is the working record behind reception. Use it to find a person, inspect their details and prepare the right arrival instructions. RSVP describes an intention to attend; check-in records arrival. Keeping those stages distinct helps your team plan capacity and understand what happened after the event. Imported lists and new registrations need a consistent approach to names and contact details.
Explore the workflowA useful digital invitation does more than display a code. It explains who is invited, where to go and what to have ready. Rizi connects guest invitations and passes to event records so the reception workflow can look up the right person. Review the invitation design and event instructions before distributing it. Sending through email or messaging depends on the channel connection and its supported delivery workflow.
Explore the workflowCheck-in is the moment an invitation becomes a recorded visit. Use the event check-in screen to scan a guest pass or find the guest record and inspect the result before admitting the person. Prepare devices, permissions and the network before doors open. Give the team a separate route for uncertain records, duplicate scans and guests who cannot find their invitation, so one exception does not stop the main queue.
Explore the workflowReady-made templates include English, Arabic, Spanish, French and German starter content. The creation flow begins with your interface language, and quick setup lets you choose the event’s main language and enable additional versions. Edit each language separately in Studio. Your own descriptions, names and instructions stay yours: review their translations before publishing, especially arrival rules and information that changed after the page was created.
Explore the workflowChoose your event type and start with Essential, Editorial or Evening. Every design includes a guest introduction, practical details, arrival guidance, registration and questions. Add your own name and confirmed arrangements, review the result and publish when you are ready. Open Studio when you need more pages or a different layout.
Start your event
Rizi Elite White Glove offers an agreed level of invitation coordination, RSVP follow-up, guest reception and on-site support. Tell us about the occasion, audience and the support you need. We shape the scope and team around your requirements, with optional arrangements confirmed in your proposal.
They can be part of the same journey, but they answer different questions. Registration captures details; RSVP confirms an intention to attend. Decide whether guests need a registration form or a confirmation of an existing invitation.
No. Confirmation happens before arrival. QR check-in is a separate reception action that records arrival at the event.
Rizi supports English, Arabic, Spanish, French and German event editions. Select the main language, enable additional editions and review the invitation and response instructions in each language.
Publish a contact for changes and assign someone to keep guest records current. Follow up through the agreed channel when needed. Do not count silence as a confirmed decline or a sent invitation as acceptance.
Rizi Elite White Glove can provide invitation coordination, RSVP follow-up and reception support within an agreed proposal. Share your occasion, guest list, languages and response deadline so the team can define the scope.
Confirm tracks, session owners, room names and the process for last-minute program changes.
Explore the workflowSeparate public visitor information from exhibitor preparation. Confirm booth data and material-submission deadlines.
Explore the workflowConfirm the audience, timing, arrival instructions and the person responsible for guest questions before sharing the page.
Explore the workflow