Conference or summit · Planning and guest management

Conference and exhibition services

Rizi brings conference, seminar, forum and exhibition operations together: a bilingual website, agenda, speaker profiles, sponsor and exhibitor logos, registration forms, QR badges, email confirmations and door check-in. A managed implementation can adapt the experience to your identity and custom domain. Agree the required scope before launch.

Conference badges and QR access

Prepare branded badges for attendees, speakers, exhibitors, sponsors, organizers and volunteers, with VIP, VVIP and private designs where configured. Include a name or number, role and QR code; add an approved portrait or company logo when available. Conference badge delivery supports email and printable PDF. Ask Rizi to configure the appropriate templates for your conference before issuing badges.

Event agendas and speaker profiles

Keep session information and speaker profiles in the event workspace, then present the program clearly on your event site. A useful agenda includes the session name, timing and location, with enough context to help guests choose. Speaker introductions should explain the person’s connection to the subject. Review any manually authored page elements when the operational schedule changes so the published information stays consistent.

Event registration forms and submissions

The ready-made page already connects its form to your event. Start with name and contact details, then add relevant fields such as organization or role in Studio. The submissions screen gathers responses, supports filtering and exports CSV for operational preparation. Keep required questions short: a long form asks guests to do more work before they even know whether they can attend.

Guest check-in and QR scanning

Check-in is the moment an invitation becomes a recorded visit. Use the event check-in screen to scan a guest pass or find the guest record and inspect the result before admitting the person. Prepare devices, permissions and the network before doors open. Give the team a separate route for uncertain records, duplicate scans and guests who cannot find their invitation, so one exception does not stop the main queue.

Exhibitor management and directories

Organize exhibitor profiles and present the relevant information to visitors. Rizi includes an exhibitor workspace and a live exhibitor-list page element that reads event records. This helps keep names, logos and booth information connected to the event. Prepare the directory around what visitors need to find, and review each profile before it becomes public rather than publishing incomplete or unapproved information.

Event registration and attendance analytics

Use the analytics workspace to review the event’s recorded activity and prepare a useful debrief. Registration numbers describe one stage; recorded arrivals describe another. Read the available figures with the event date, guest categories and operational context in mind. This helps the team identify questions to investigate, such as incomplete registration or late arrivals, without treating every change in a chart as a proven cause.

Online RSVP and attendance confirmation

Know who plans to attend before the doors open. An online RSVP gives guests a clear invitation and a simple response journey, while your team prepares from recorded registrations and confirmations. In Rizi, start with a ready-made event page and its registration form, or use attendance-confirmation links in a configured invitation workflow. Keep the response deadline and a contact for changes visible. Review the guest record before using a confirmation for reception planning.